Refund Policy
The Club’s refund policy outlines the circumstances under which registration fee refunds may be granted to players who decide to leave the club before the end of the playing season. It is important for both parents and players to understand that the club incurs non-refundable expenses for each registered player. These expenses include payments for county affiliations, league participation, facility usage, social media activity, kit, and equipment. Many of these costs are committed prior to registration and the start of the season.

In certain situations, after registration and player evaluation, the team manager may determine that a player is not meeting the expectations or requirements of the team. If several attempts have been made to support the player and it is ultimately decided that the player is not a suitable fit for the team, the club commitee will make a decision regarding the player’s continued involvement in the program.

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Committee Approval
This document provides a detailed overview of the specific circumstances under which registration fee refunds may be granted to players who decide to leave the club, or the club decide to release a player, prior to the conclusion of the playing season. In both situations 1 calendar months’ notice should be given to see if a resolution can be found. 

It is essential for both parents and players to recognize that the club incurs a variety of non-refundable expenses for each registered player. These expenses include costs associated with County affiliations, participation in designated leagues, the use of facilities, social media activities, kit, and equipment. Many of these expenditures are committed before the season officially begins.

In certain scenarios, following registration and player evaluation, the team manager may determine that a player is not fulfilling the expectations or requirements of the team. If, after considering and attempting several ways to support the player, the manager concludes that the player is not the right fit for the particular team, the club may make a determination regarding the player’s ongoing participation in the program.

 

Refund Policy Details
The Playing Season (1st September to 30th May) 
All playing kits that display the Eldon Celtic JFC logo are the property of the club. Refunds will only be processed after the return of all Eldon Celtic JFC playing kit by the player. The date on which the Club receives notification determines the amount of the refund as follows:
If the club is notified before September 30th, a pro-rata refund of the registration fee will be issued, minus the administration fee.
If the club is notified between October 1st and December 31st, 50% of the registration fees will be refunded, less the administration fee.
If the club is notified on or after January 1st, no portion of the registration fees will be refunded.

Tournaments & Preseason (May 1st to August 31st)
From May 1st through August 31st each year, individual Managers select and enter tournaments at their discretion and are responsible for managing the associated costs. Any requests for refunds during this period are handled directly by the respective team manager.

 

Implementation Process
In order to qualify for a refund under this policy, a written notice must be submitted to both the Team Manager and the Club Secretary. Upon receipt of this termination notice, the Club Secretary will coordinate the process to arrange reimbursement of the applicable registration fee. The refund will be issued with 7 days of the receipt of kit, or 14 days upon receipt of the termination notice, whichever sooner.  

 

Club secretary – secretary@eldonceltic.com